Taste Sip Savor Vendor FAQs

Is there any cost to participate?

There is no cost to our vendors to participate in Taste Sip Savor.  In fact, if you provide an itemized donation receipt of materials used for food/beverage service during the event (i.e. food, plates, cups, etc.) with totals, we are happy to issue you a tax letter recognizing your participation as a tax-deductible in-kind donation.  It’s a win-win for our vendors!

Do I need any permits to participate?

You probably have everything you need already:

  • Since our vendors are not completing any direct sales transactions, the Hamilton County Health Department does not require our vendors to have any permits.  In general, they just require all of our vendors to comply with industry-standard food safety guidelines. 

  • The Indiana Alcohol and Tobacco Commission requires that all alcohol vendors taking their own beer and wine into another facility have on file a Catering Permit.  You probably already have this; we just need a copy for our files.

  • Our venue requires the following documentation to be received no later than April 19, 2019:

    • Proof of Insurance

    • Service License

    • Liquor License if you are serving alcohol

We find our vendors already have these on hand already, and we just need to have copies for our files so that if the Health Department makes a spot inspection, we can produce documentation for all of our vendors.  We don’t like being fined, and we know you don’t either!

What is provided for us at the venue?

We provide 6 or 8 ft. skirted table, linens, and chairs.

What do I need to bring?

  • Vendors need to provide 1-2 specialties from their offerings with enough servings for 350-400 people.  We will provide you with an estimated guest count one week prior to the event.

  • Be sure to bring everything you need to serve your dish(s), including serving spoons, disposable plates, cups, forks or spoons, etc. 

  • If you’d like to offer something for a drawing, bring it with you along with a fishbowl and cards or paper to collect guest information. 

  • You are welcome to distribute marketing materials at your booth and set up promotional displays, as long as you stay within the space allotted for your table and don’t attach anything to the walls.  Table, chairs, and linens will be provided.

What kind of publicity do we receive as a vendor?

  • social media promotion

  • recognition and links in email promotions

  • event poster to display at your establishment

  • logo on signage at registration table

  • recognition on Trinity Free Clinic website and in newsletter

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We are deeply grateful to the 2018 Taste Sip Savor vendors who made the event such a success!  Thank You!